Univik Proofpoint Archive Converter

EDRM (Electronic Discovery Reference Model) is an industry standard for exchanging eDiscovery data between platforms. When Proofpoint Enterprise Archive exports in EDRM format, it produces an XML file alongside MSG or EML content files. The XML links each message to its archive metadata, custodian and retention information — providing a verifiable chain of custody required under FRCP Rule 26. Univik Proofpoint Archive Converter reads the EDRM XML automatically, preserving these links in the converted output so the chain of custody remains intact in PST, MBOX or PDF format.

Yes, completely offline after the Proofpoint export download. Once you have downloaded your export job ZIP or PST files from Proofpoint, all conversion runs locally on your Windows PC with no internet connection needed. Your archive data — including privileged legal correspondence, HIPAA-protected healthcare communications and SOX-regulated financial records — is never re-uploaded to Proofpoint or any other server. This is essential for maintaining attorney-client privilege and satisfying data handling requirements in regulated industries.

Proofpoint limits each search export to 100,000 messages. For archives larger than this, you must create multiple export jobs using narrowed search parameters (e.g., by date range, custodian or search terms). Univik Proofpoint Archive Converter solves the fragmentation problem — load all export job ZIPs in one session and the converter deduplicates messages that appear in multiple jobs (common when date ranges overlap) and stitches all jobs into a single unified PST, MBOX or PDF output per custodian. No manual counting or merging required.

Yes. Proofpoint Enterprise Archive exports Relativity-formatted MSG or EML files with an accompanying .DAT or .OPT load file specifically structured for the Relativity review platform. Univik Proofpoint Archive Converter reads the Relativity load file, maps the metadata fields and converts the content to PST, MBOX or PDF — making Proofpoint Relativity exports accessible outside the Relativity environment without requiring a Relativity licence or re-tagging from scratch.

Follow these steps for Proofpoint Archive: (1) Log into Proofpoint Archive, (2) Run a search using the Search sidebar, (3) Click the Export icon above search results, (4) Name the export job and enter an optional password, (5) Select the format — PST, Relativity MSG/EML, EDRM MSG/EML, CSV or JSON, (6) Optionally assign the export to a case and share with colleagues, (7) Click Export — Proofpoint shows an estimated item count and file size before confirming, (8) Download the export job ZIP when complete, (9) Load into Univik Proofpoint Archive Converter and convert. Note: Exports are limited to 100K messages per job. Create multiple jobs with narrowed search parameters for larger archives. Only Discovery Users have export access by default.

Yes, 100% attachment preservation. Every attachment in Proofpoint archived emails is preserved during conversion: documents (Word, Excel, PDF), images (JPEG, PNG, GIF), archives (ZIP, RAR) and inline embedded content. Proofpoint fully stores attachments in its cloud archive — there is no stubbing mechanism as found in on-premises archivers. All attachment types remain fully accessible in PST, MBOX and PDF output.

Free trial converts the first 25 emails per export job. All features are fully functional — all 10+ output formats, EDRM XML preservation, Relativity load file handling, multi-job deduplication, JSON export conversion and custodian-separated output. No time limit. Verify EDRM metadata linkage and per-custodian file separation meet your eDiscovery requirements before purchasing ($29 personal, $99 enterprise).

Minimal requirements:

• OS: Windows 11, 10, 8.1, 8 or 7 (32-bit and 64-bit)
• RAM: 4 GB minimum (8 GB recommended for multi-job Proofpoint exports)
• Disk Space: 50 MB for installation plus free space for output files
• Framework: .NET Framework 4.8 or higher

No Outlook, Proofpoint client, Relativity licence, SQL Server or any other software dependency required. The converter reads Proofpoint PST, EML ZIP, EDRM and Relativity export job files as standalone files after download.

If you only need to browse and read Proofpoint EML export job files without converting, use the free Univik EML Viewer to inspect individual messages from the export ZIP. For Proofpoint PST exports, use the free PST Viewer. Use these to assess content before committing to a full conversion.